Admins, Editors, and Contributors can use FTP (file transfer protocol) to upload images directly into an organization’s Libris account. All the Admin or Editor needs to do is set up a username and password and share the Libris Incoming FTP settings with the person who would like to upload. With Libris, you can have an unlimited number of incoming FTP connections enabled. Incoming FTP is the only way for an Admin or Editor to direct exactly where their Contributor’s upload lands in the organization’s Libris library (a Collection or Gallery), making Incoming FTP a popular upload method for managing uploads during live events.
Add a New Incoming FTP User (Admin & Editors)
- Login to your organization's Libris account.
- First, make sure the user you are giving upload access via FTP is a Contributor (or Editor) in your organization’s Library Staff. This will allow you to select their name as the "Photographer" when setting up the Incoming FTP connection.
- Click Media and then Upload Methods in the top navigation bar.
- Click >>Add a new incoming FTP user
- Create a Username and Password (it defaults to a system generated username and password, but these fields are editable).
- Select Image Uploaded By (references your Library Staff and Contributor list)
- Select a Photographer (references your Contributor list)
- Check the box next to “Enabled” to make this an active, usable connection.
- Target a specific gallery or collection as the destination for the upload. You cannot select both a collection and a gallery. The contributor will be unable to complete their upload if you do.
- If you choose a collection, a new gallery will automatically be generated within the collection for the photographer’s upload.
- If you select a gallery, the images (and/or videos) will drop directly into the designated gallery.
- When you’re done, click Add FTP User
If you’re an Admin or Editor and have set this up for a Contributor, make sure to contact your Contributor and provide their username, password, server (ftp.photoshelter.com) and the port (21). These are the details they will need to complete their upload.
FTP Images into the Libris Library (Admin & Editors)
- From your FTP client (e.g. Transmit, FileZilla, CyberDuck) set the server to ftp.photoshelter.com and the Port to 21.
You can also search the Apple App Store or Google Play store for a free FTP app for your mobile device to transfer media straight from your mobile phone or tablet using this upload method. You may also be interested in the Libris Uploader Mobile App.
- Enter the username and password that you created as a new incoming FTP user (see steps above).
- Select File > Upload in the FTP client navigation and select the files for upload. Alternatively, you can drag folders from your desktop directly to the FTP client upload window.
Note: If dragging a folder directly to your FTP client upload window, that folder will also appear within your destination folder on your PhotoShelter site. We generally recommend uploading individual images rather than folders to prevent complicated gallery nesting in your Images Browser. That’s it! The transfer will begin automatically and speeds will vary based on your internet connection.
Use Case: Incoming FTP to Organize Uploads from an Event
One of the most common use cases is for organizations with live events or sports teams. Admins and/or Editors first create empty Galleries in the Libris Library before the event(s). They then make sure the photographer is set up as a Contributor on the account, inviting them as a Contributor within the account’s Library Staff, if they need to. Next, the Admin or Editor will set up multiple unique incoming FTP usernames and passwords, each corresponding to a specific Gallery within the library for each specific event. They share these details with their Contributor (a simple spreadsheet with a row for each event name, date, FTP username and password will do). That way, when the Contributor is done shooting a specific event, they reference which username and password they should use to complete their upload using their FTP client of choice.