If you don't own the copyright to a file within your Library, you have most likely been given a specific license for use by the copyright holder. The copyright holder might be an individual photographer, stock photo agency, wire service, etc.
An image license almost always restricts the way you can use that image (e.g. in a 1/2 page magazine ad) and for how long (e.g. 3 months). For this reason, managing your image licenses is an imperative for any organization.
If you don't own the copyright to a file within your Library, you have most likely been given a specific license for use by the copyright holder. The copyright holder might be an individual photographer, stock photo agency, wire service, etc. Two key ways to do that are:
1. Upload a copy of the contract into the same Gallery as the image(s).
2. Include the filename of the contract in the image metadata.
Libris supports the storage of PDFs, which gives you an easy way to place images in the same Gallery as a corresponding contract or licensing agreement.
Uploading a PDF contract alongside images
- From the Media menu, select Library.
- Click on the name of the Gallery into which the contract belongs.
- Drag and drop the PDF contract over the center pane to launch the web uploader. The images will clear and the uploader will automatically activate.
- Click Continue to Gallery to view the first page of the PDF as an image amongst the other files.
- To view the contract in full at a later stage, select it in the middle pane, activate the Actions dropdown and select Download.
Tagging images in the metadata fields
Associating the contract with images
Use the IPTC Job Identifier field to associate the contract with the image metadata.
- From Lightroom, select all the images from the shoot.
- Cut and paste the contract filename into the IPTC Job Identifier field.
- Publish the photos using the Lightroom Publish Services plugin, or re-publish to update the existing Galleries in your Libris Library.