Quickstart Guide

This guide provides you with the basic steps to getting up and running, including adding users, uploading photos, and setting permissions. If you're unfamiliar with PhotoShelter, you might want to try the more detailed Getting Started Guide

Let’s get started!

1. Log in and set your new password

Log in to your account at http://libris.photoshelter.com/.

To change your password, click on your name on the top navigation bar, and then My Settings.

Learn more about logging in, and why you might already have a PhotoShelter ID and password.

2. Set your URL and site name, and customize your Portal

  • From the Admin menu, select Portal Settings.
  • On the General Settings page, fill in the URL and the Library name you’d like on the front of your Public Portal. Click Save Settings.

  • Click Branding in the left hand menu. Your first option here is to set your logo. You may upload an image by dragging and dropping, or clicking into the logo box to browse for a file. You can also use text as a logo. 
  • Next you may update your colors. Color customization settings include Logo (if text is used as a logo), Navigation Text, Navigation Background, and Links. Click on a color to edit. You may use your mouse to select a color using the the color picker, or type in a known color's hexadecimal code. 
  • To set your homepage image, scroll down on the Branding page. Just like you can with your logo image, you can simply drag-and-drop your image from your computer into the blank white space, or, click the pencil icon to browse for a file instead. Note: A 2:3 image aspect ratio is best for responsive web. If you're overlaying a logo onto the image, near-center is best.

  • To change the Homepage Image, you’ll have to delete the current image being used first. Hover over the image and click on the trash can icon to remove the existing image. Then select a new image again by dragging and dropping into the white space, or using the pencil icon to browse.


  • All changes on the Branding page will be saved automatically.
Learn more about setting the site name and web location. 
Learn more about uploading a Homepage Image. 
3. Import images in bulk
  • The Desktop Uploader is a Java-based application for both Windows and Mac. When uploading very large numbers of images (e.g. >1000), the Desktop Uploader is recommended because it tends to be more stable than the web browser. 
    Click here to download this standalone app. 
  • In the future, simply open the PhotoShelter Uploader app. Then select the folder on your computer you want to transfer from, and the Gallery or Collection in the Library you want to send to.


Click here to learn about other upload methods.

4. Add other administrative users

  • From the Admin menu, select Library Staff.

  • Now you can either add Editors, Taggers or Photographers via the tabs at the top of the dialog box, or via the links at the bottom of this box.

Click here to find out more about Library Staff.

5. Add Invited Users

  • You’ll want some people to have access to images through the Public Portal (your website). We start by adding Invited Users, then we’ll give them permission to access images. Select Invited Users from the Admin menu. Click the green button in the center pane to add a user. 

  • It’s easiest to manage access permission with a group. You can start by making one for Library Staff. If you have other stakeholders that need access to images, make a group for them. Click the green button at the top of the left pane to make a group. Once you’ve made the group, you can add Invited Users from the center pane by drag-and-drop.

    Learn more about inviting users.
6. Add a Gallery and upload more images
  • Select a Collection (such as the one with your name on it) and click the green Add gallery button. You can give the Collection a descriptive name. In most cases, it's best to set permission to inherit from the 'parent' Collection.
  • Once you’ve created the Gallery, you can add images by the same drag-and-drop method outlined above. You can also add new Collections with the green Add collection  button. Use these Collections like folders to organize your galleries.

    Learn more about creating Collections and Galleries. 
7. Add View or Download permissions
  • You can click the 'stoplight' indicators  to set new permissions. We suggest you start by giving your Library Staff permission to access images on the portal. You can set expiration dates for Gallery permissions, and restrict downloads to reduced-size images if you’d like. Once you save, the stoplights will turn yellow.

    Learn more about Visibility and Access settings, including how to read the stoplights. 
    Learn more about setting and changing the Visibility and Access permissions. 
8. View on site
  • Select View Portal from the top navigation bar, and you will be taken to the Public Portal. From there, select Galleries. Here you will see a list of all public galleries, as well as any other galleries you have been invited to view. Note that every logged in user will only see galleries they have been invited to; the list will change dynamically depending on which user is logged into the Portal.

Still have questions? Contact us.


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