Adding Invited Users

Simple collaboration and downloading tools are at the heart of Libris.

An Invited User is anybody that has permission to view and possibly download images in the Public Portal and who doesn't require access to the Admin side of your Media Library.

Invited Users are stored in an address book, and can be given permission to view and possibly download specific Galleries and Collections. (Find out more about inviting users to view a Gallery or Collection.)

Adding Users Individually

  1. Select Invited Users from the Admin menu. 

    Above: Users and User Groups are managed from the Invited Users item in the Admin Menu 

  2. Click the green button in the center pane to add a user.

  3. Enter the person’s information and click Submit.

  4.  You can add a company reference to the Invited User, or change their name (but not their email). After you have added the name, select the user in the center pane and click the edit icon in the right pane. 

    Above: After an Invited User has been added, their company name can be added, and their name can be changed, but their email can not be changed. 


Importing Users from Google or Yahoo!

You can expedite the creation of your user list by importing names/emails from your Google or Yahoo! account. 

  1. From the Admin menu, select Invited Users.
  2. From the middle pane, click Import and select the appropriate service (disable any adblock plug-ins).
  3. Enter your login information.

All your address book information will be imported into your Libris account. The import process can take a while depending on the number of entries you have.

Create Invited User Groups

It’s easiest to manage access permissions with a group. You can start by making one for Library Staff, for example. (They have various Admin privileges, but of course you also want to give them Public Portal access rights.) Then make a group for other stakeholders that will need to view and possibly download images. 

Perhaps your sales or marketing team would be a group, or your heads of department, alumni, or any bunch of people in your organization that all need to see the same things and have the same rights and privileges.

Here are the steps:

  1. Click the green button at the top of the left pane to create a new User Group, and input your name for that group into the dialog box that pops up.

    Above: To create a new group, just click on the left green button.

  2. Now that you have a group, you can add people to it. Drag and drop Invited Users from the center pane into the groups in the left pane.

  3. When you select the group in the left pane, you can see all its members in the center pane.

  4.  When you highlight a person’s name in the center pane, you can see all groups she belongs to at the bottom of the right pane. (If you have just added the person to a new User Group, it might need a few minutes for your system to update.) Click the edit icon to easily remove them from any group. 

    Above: When an Invited User's name is clicked in the center pane, a list of all the groups they are part of appears in the lower right pane. Click 'edit' and you can quickly remove them from any of those groups.

NOTE: You can later delete a group, and can change its users, but you cannot change its name.


Still have questions? Contact us.


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